- Prior to the agenda of a Public Agenda Briefing Session being discussed by Elected Members, members of the public will be provided an opportunity to make a deputation or presentation.
- Members of the public wishing to make a deputation or presentation at a Public Agenda Briefing Session will make a written request to the Chief Executive Officer by 5pm on the Friday immediately prior to the scheduled Public Agenda Briefing Session.
- Deputation or presentation requests are to be approved by the Presiding Member and must relate to a report listed in the agenda of the Public Agenda Briefing Session. The City will confirm with the person if a deputation request is approved, including any limitations that apply.
- Any visual presentation (such as a PowerPoint presentation) must be received by the CEO no later than 12.00 noon on the day of the Public Agenda Briefing Session. No other information or material will be distributed to Elected Members at the Public Agenda Briefing Session.
- A deputation or presentation may consist of no more than five people, only two of which may address the Public Agenda Briefing Session. Other parties of the Deputation may be called on by the Elected Members to respond to questions should they so wish.
- A maximum time of one hour will be set aside for all deputations or presentations at Public Agenda Briefing Sessions. Each deputation or presentation can address the Public Agenda Briefing Session for a maximum period of 5 minutes.
- Statements made during a deputation or presentation are to be directed to the Presiding Member and are to be made politely in good faith and are not to be framed in such a way as to reflect adversely or be defamatory on a particular Elected Member or City employee.
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